DEPUTY DIRECTOR, RECORDS
City of New York
Stany Zjednoczone · BrooklynUmowa o pracęPełny etatOpublikowano 6 listopada 2026
Źródło: 
New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.
The Office of the Chief Counsel provides legal advice to NYCEM executives and staff regarding critical, strategic, legal and policy issues facing the agency, engages in transactional work in support of the NYCEM mission and coordinates with the NYC Law Department, Office of the Chief Counsel to the Mayor and City Hall, and other local, state and federal counsels regarding various legal issues ranging from emergency events to litigation, which impact the agency. The Office of Chief Counsel is comprised of the Legal Affairs Unit, the Civil and Human Rights Unit formerly known as the Disability, Access and Functional Needs Unit (DAFN), and the Records Management Unit.
The Records Management Unit is responsible for leading and managing the NYCEM records management program. It develops and implements policies and procedures to manage agency records throughout their life cycle, from creation to their final disposition, and works with units and personnel to ensure all staff are aware of and can apply records management best practices into their daily course of business.
The Office of the Chief Counsel is seeking a Deputy Director of Records who will oversee work of the Records Management unit and supervise the Records Program Manager and any temporary staff, including interns. The Deputy Director of Records will oversee the maintenance and management the agency’s electronic and physical records. This includes any day-to-day responsibilities and creating and implementing policies around agency records. The Deputy Director of Records will work with staff to ensure that all records are in compliance according to City policies and procedures.
Under the supervision of the Chief Counsel, the Deputy Director of Records will have responsibilities including but not limited to the following:
**PLEASE NOTE THE FOLLOWING
- As part of NYCEM's emergency response mission, this position participates on an Emergency Operations Center (EOC) team. During emergency activations, team members may be required to work evenings, weekends, holidays, or extended shifts in support of City response operations. Outside of activations, EOC members participate in periodic training and exercises to maintain operational readiness, and must volunteer to assist with three Ready NY emergency preparedness presentations per year. EOC teams are on call for three weeks at a time, with six weeks off in between.
- Please note, the high end of the salary range is available to candidates who have been in City service two or more years.
- Funding – This position is supported with a federal Emergency Management Performance Grant (EMPG) through 9/30/2026 with the possibility of an extension; the employee will be responsible for training requirements associated with this grant.
- Candidates must be authorized to work in the United States without employer support to be eligible for selection. Note that NYCEM does not participate in eVerify, which is required for the reauthorization of some visas.
- The selected candidate will be required to be in person in the office location three days per week, with exceptions for extenuating circumstances.
- We as an agency recognize that valuable leadership and analytical experience may be gained through public service, military service, academia, nonprofit organizations, the private sector, volunteer leadership, or other professional settings. Candidates are encouraged to describe transferable experiences that demonstrate their qualifications.
- NYCEM is committed to providing reasonable accommodations throughout the application and hiring process for qualified applicants with disabilities.
- IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.
PREFERRED SKILLS
- Candidates should demonstrate qualifications through one of the following pathways or through an equivalent combination of education, training, certification, and professional experience. Candidates with relevant military, federal, state, or local government records-management experience are encouraged to describe how their education, training, credentials, and duties demonstrate the competencies required for this position.
o A master’s degree from an accredited college in library or information science AND at least three years of full-time records management experience; or
o A bachelor’s degree from an accredited college and current status as a Certified Records Manager (CRM) in good standing, as granted by the Institute of Certified Records Managers (ICRM), or comparable documented military or government records-management training, certification, and experience demonstrating substantially equivalent knowledge and competencies, and at least three years of full-time professional records-management experience; or
o A baccalaureate degree from an accredited college AND five years full-time professional experience in a records management setting.
- Knowledge of current records management standards and best practices. Familiarity with NYC policies and regulations a plus.
- Demonstrated use of an electronic content management system.
- Experience with Office 365, particularly with a third-party records management solution based off of the Office 365 platform. Experience with RecordPoint’s Records365 a plus.
- Experience with scanning projects. Familiarity with NYC Department of Records scanning guidelines a plus.
- Ability to perform the essential functions of the position, with or without reasonable accommodation, including the occasional handling, storage, and retrieval of records and records-storage materials.
- Relevant professional, governmental, military, or institutional experience in records management, information governance, document control, archives, or related functions.
- Excellent written and verbal communication skills.
- Strong organizational skills and demonstrated attention to detail.
- The ability to work individually or as part of a team.
NOTE: Candidates are not expected to possess every preferred qualification. Successful applicants may demonstrate equivalent knowledge, transferable experience, or the ability to quickly learn new systems and technologies.
In addition, the selected candidate will be able to demonstrate a proven ability in the following areas, from the agency’s performance management model:
- Competencies - everyone
- Knowledge – possesses appropriate subject matter expertise.
- Work Ethic and Productivity – produces consistently high quality, accurate, and on-time deliverables; takes responsibility, is dependable, and accountable, and follows through; is responsive to requests from leadership.
- Strategic Problem Solving and Innovation – is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking.
- Effective Communication – communication is clear, precise, and timely; understands their audience and display confidence in delivering their message.
- Teamwork – encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives.
- Studies have shown that women, people of color, and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet qualifications. If you are
interested in applying, we encourage you to think broadly about your background and skill set for the role.**
EMERGENCY PREPARDNESS MANAGER - 94611
1 . A four-year high school diploma or its educational equivalent and eight years satisfactory full-time professional experience in one or a combination of the following: emergency management, fire or police services, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made. 18 months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
The Office of the Chief Counsel provides legal advice to NYCEM executives and staff regarding critical, strategic, legal and policy issues facing the agency, engages in transactional work in support of the NYCEM mission and coordinates with the NYC Law Department, Office of the Chief Counsel to the Mayor and City Hall, and other local, state and federal counsels regarding various legal issues ranging from emergency events to litigation, which impact the agency. The Office of Chief Counsel is comprised of the Legal Affairs Unit, the Civil and Human Rights Unit formerly known as the Disability, Access and Functional Needs Unit (DAFN), and the Records Management Unit.
The Records Management Unit is responsible for leading and managing the NYCEM records management program. It develops and implements policies and procedures to manage agency records throughout their life cycle, from creation to their final disposition, and works with units and personnel to ensure all staff are aware of and can apply records management best practices into their daily course of business.
The Office of the Chief Counsel is seeking a Deputy Director of Records who will oversee work of the Records Management unit and supervise the Records Program Manager and any temporary staff, including interns. The Deputy Director of Records will oversee the maintenance and management the agency’s electronic and physical records. This includes any day-to-day responsibilities and creating and implementing policies around agency records. The Deputy Director of Records will work with staff to ensure that all records are in compliance according to City policies and procedures.
Under the supervision of the Chief Counsel, the Deputy Director of Records will have responsibilities including but not limited to the following:
**PLEASE NOTE THE FOLLOWING
- As part of NYCEM's emergency response mission, this position participates on an Emergency Operations Center (EOC) team. During emergency activations, team members may be required to work evenings, weekends, holidays, or extended shifts in support of City response operations. Outside of activations, EOC members participate in periodic training and exercises to maintain operational readiness, and must volunteer to assist with three Ready NY emergency preparedness presentations per year. EOC teams are on call for three weeks at a time, with six weeks off in between.
- Please note, the high end of the salary range is available to candidates who have been in City service two or more years.
- Funding – This position is supported with a federal Emergency Management Performance Grant (EMPG) through 9/30/2026 with the possibility of an extension; the employee will be responsible for training requirements associated with this grant.
- Candidates must be authorized to work in the United States without employer support to be eligible for selection. Note that NYCEM does not participate in eVerify, which is required for the reauthorization of some visas.
- The selected candidate will be required to be in person in the office location three days per week, with exceptions for extenuating circumstances.
- We as an agency recognize that valuable leadership and analytical experience may be gained through public service, military service, academia, nonprofit organizations, the private sector, volunteer leadership, or other professional settings. Candidates are encouraged to describe transferable experiences that demonstrate their qualifications.
- NYCEM is committed to providing reasonable accommodations throughout the application and hiring process for qualified applicants with disabilities.
- IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.
PREFERRED SKILLS
- Candidates should demonstrate qualifications through one of the following pathways or through an equivalent combination of education, training, certification, and professional experience. Candidates with relevant military, federal, state, or local government records-management experience are encouraged to describe how their education, training, credentials, and duties demonstrate the competencies required for this position.
o A master’s degree from an accredited college in library or information science AND at least three years of full-time records management experience; or
o A bachelor’s degree from an accredited college and current status as a Certified Records Manager (CRM) in good standing, as granted by the Institute of Certified Records Managers (ICRM), or comparable documented military or government records-management training, certification, and experience demonstrating substantially equivalent knowledge and competencies, and at least three years of full-time professional records-management experience; or
o A baccalaureate degree from an accredited college AND five years full-time professional experience in a records management setting.
- Knowledge of current records management standards and best practices. Familiarity with NYC policies and regulations a plus.
- Demonstrated use of an electronic content management system.
- Experience with Office 365, particularly with a third-party records management solution based off of the Office 365 platform. Experience with RecordPoint’s Records365 a plus.
- Experience with scanning projects. Familiarity with NYC Department of Records scanning guidelines a plus.
- Ability to perform the essential functions of the position, with or without reasonable accommodation, including the occasional handling, storage, and retrieval of records and records-storage materials.
- Relevant professional, governmental, military, or institutional experience in records management, information governance, document control, archives, or related functions.
- Excellent written and verbal communication skills.
- Strong organizational skills and demonstrated attention to detail.
- The ability to work individually or as part of a team.
NOTE: Candidates are not expected to possess every preferred qualification. Successful applicants may demonstrate equivalent knowledge, transferable experience, or the ability to quickly learn new systems and technologies.
In addition, the selected candidate will be able to demonstrate a proven ability in the following areas, from the agency’s performance management model:
- Competencies - everyone
- Knowledge – possesses appropriate subject matter expertise.
- Work Ethic and Productivity – produces consistently high quality, accurate, and on-time deliverables; takes responsibility, is dependable, and accountable, and follows through; is responsive to requests from leadership.
- Strategic Problem Solving and Innovation – is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking.
- Effective Communication – communication is clear, precise, and timely; understands their audience and display confidence in delivering their message.
- Teamwork – encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives.
- Studies have shown that women, people of color, and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet qualifications. If you are
interested in applying, we encourage you to think broadly about your background and skill set for the role.**
EMERGENCY PREPARDNESS MANAGER - 94611
1 . A four-year high school diploma or its educational equivalent and eight years satisfactory full-time professional experience in one or a combination of the following: emergency management, fire or police services, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made. 18 months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
