Support hiring, operations, and business execution by coordinating stakeholders, managing priorities, and maintaining operational discipline. The role works closely with leadership and supports recruiting operations, agency management, office setup, events, and business administration. ActAI aims to build proactive, AI-native applications that organise people's lives with minimal prompting. Interviews may be conducted virtually or onsite, with up to 3 interviews if there is a fit.
Responsibilities
Coordinate hiring activities, interviews, and recruiter relationships; Support agency onboarding, communication, and follow-ups; Manage project trackers, action items, and operational workflows; Coordinate meetings, events, travel, and business logistics when required; Support office setup, vendor management, and local operational activities; Prepare reports, summaries, and presentations for leadership; Ensure follow-through on key initiatives and outstanding actions; Help maintain efficient day-to-day business operations
Requirements
Strong organisational and coordination skills; Excellent attention to detail and follow-through; Ability to manage multiple priorities simultaneously; Strong written and verbal communication skills; Comfortable working across different teams and stakeholders; Resourceful, proactive, and able to solve problems independently; High ownership and willingness to take on new responsibilities
Szwajcaria · Zurich
