Project Manager - Marketing - 12 month contract - Saudi National

Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF).

Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun, here teamwork rules and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia’s B2B and B2C large-scale events scene.

Be part of something BIG with Tahaluf’s series of record-breaking events: LEAP and Cityscape - the largest events in the world in their respective fields of tech and real estate; Black Hat MEA - a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East - the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector.

Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you’ll dive into large-scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities.

Background Knowledge, Skills & Experience

- Strong experience in planning, tracking, and managing marketing activities across multiple teams and projects.
- Hands-on experience managing project planning and workflows using tools such as Airtable (or equivalent project management platforms).
- Working knowledge of budget tracking and financial processes, with experience using SAP or similar ERP systems to support budget oversight, updates, and reporting.
- Proven ability to coordinate cross-functional teams and manage dependencies across Marketing, Conference, Operations, Sales, Finance, and Procurement.
- Experience supporting data consolidation, analytics, and reporting, ensuring accuracy and consistency for management and stakeholder updates.
- Strong stakeholder management skills, with the ability to build effective working relationships across departments and external partners.
- Experience managing suppliers and agencies from an operational and administrative perspective, including contracts, documentation, POs, invoicing, and payment follow-ups.
- Highly organised, detail-oriented, and deadline-driven, with the ability to manage multiple priorities in a fast-paced, pressurised environment.
- Analytical and structured mindset, with strong attention to process, data quality, and operational efficiency.
- Excellent verbal and written communication skills in English & Arabic
- Proficient in MS Office, with strong skills in Excel (tracking, reporting), PowerPoint, and Word.
- Technology-savvy, with the ability to quickly adopt and work with new tools, platforms, and internal systems.

Responsibilities

Ownership and accountability for marketing project planning and coordination across event marketing teams, ensuring timelines, deliverables, and dependencies are clearly defined and met.; Lead the planning, tracking, and execution oversight of all marketing activities using Airtable, maintaining accurate, up-to-date project plans, task statuses, ownership, and deadlines.; Act as the central operational point for marketing planning, ensuring visibility, structure, and consistency across campaigns.; Oversee and support marketing budget management in collaboration with marketing leads, including updating budgets, tracking spend, and ensuring accuracy and alignment within SAP.; Manage cross-functional coordination between Marketing, Conference, Operations, Sales, and other internal stakeholders to ensure smooth information flow, aligned timelines, and efficient execution.; Ensure ongoing alignment between marketing activities and broader business priorities through close collaboration with internal stakeholders.; Support marketing leads in collecting, structuring, and consolidating data and analytics for reports and management updates.; Ensure marketing activity data, performance inputs, and operational metrics are accurate, structured, and report-ready for internal and external reporting.; Manage supplier administration related to marketing activities, including documentation, purchase orders, invoices, and payment coordination, ensuring compliance with internal processes and timelines.; Act as a liaison between Marketing and Finance/Procurement to ensure PO creation, approvals, and payments are processed efficiently and without delays.; Continuously improve project management processes, workflows, and planning frameworks, introducing best practices to enhance efficiency, transparency, and accountability across marketing teams.; Identify operational risks, bottlenecks, or dependencies that could impact delivery and proactively work with stakeholders to resolve them.

Requirements

Minimum of 4–6 years experience in a Project Management, Marketing Operations, or Marketing Project Coordination role, ideally within events, exhibitions, or multi-stakeholder environments.; Bachelor’s Degree in Business, Marketing, Project Management, or equivalent professional experience.

Nice to have

Experience working in events, exhibitions, or large-scale B2B/B2C marketing environments.; Familiarity with marketing analytics, reporting tools, or dashboards (e.g. Google Analytics, Adobe, internal BI tools) from a coordination and reporting perspective.; Formal training or certification in Project Management (e.g. PRINCE2, PMP, Agile, or similar).; Experience supporting multi-market or international marketing teams.